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Invoice Collaboration Platform Features
Intelligent processing plus real-time collaboration. Buyers and suppliers work together in one platform. Eliminate email chains, reduce manual data entry by 90%, and close your AP process in days, not weeks.
Built for UK businesses that value speed, accuracy, and collaboration
Intelligent Processing + Collaboration
Extract data automatically with 98% accuracy
Our AI-powered OCR reads invoices instantly and structures data for immediate use.
- Extracts key fields from any PDF layout
- Works with all supplier formats automatically
- Processes single invoices or batches of hundreds
- Learning system improves accuracy over time
Result: Reduce manual data entry by 90% and eliminate transcription errors.
98%
Match invoices to suppliers intelligently
Advanced matching algorithms connect invoices to the right supplier every time.
- Learns from previous matches
- Flags ambiguous cases for quick review
- One-click correction when needed
Result: Clean supplier data and 3x faster invoice processing.
Prevent duplicate payments automatically
Multi-layer duplicate detection catches issues before they become costly mistakes.
- Checks invoice numbers across suppliers
- Compares amounts and dates
- Flags similar invoices for review
- Creates alerts before approvals
Result: Eliminate duplicate payments and reduce financial risk by 95%.
Built for Volume & Speed
Process hundreds of invoices without slowing down
Enterprise-grade infrastructure designed for real-world AP volumes.
- Parallel processing of batch uploads
- Live progress tracking
- Consistent performance at scale
- Handles peak periods effortlessly
Result: Process 1000+ invoices per hour with a small team.
Performance metric: Average processing time of seconds from upload to approval-ready.
Full visibility through one unified dashboard
See your entire AP workflow at a glance with powerful filtering and search.
- Filter by status, supplier, date range, amount
- Search by any invoice field instantly
- Bulk actions for approvals and exports
- Real-time status updates
- Custom views for different team roles
Result: Locate any invoice in seconds.
Collaboration Built Into the Platform
Supplier collaboration with zero training required
Suppliers collaborate directly in the platform, submit invoices, respond to queries, and track status without email back-and-forth.
Suppliers can:
- View all submitted invoices and their status
- Respond to queries directly on the invoice
- Upload corrected versions instantly
- Track payment timelines
- Access their complete invoice history
Result: 70% reduction in supplier queries and 50% faster issue resolution.
Invoice-level commenting for clear communication
All conversations stay with the invoice. Context preserved in one place.
- Tag team members for input
- Internal notes vs supplier-visible comments
- Complete conversation history
- Attach supporting documents
- Email notifications when needed
Result: Reduce approval cycle time by 60% through clearer communication.
Automatic version control and audit trail
Every change is tracked. Every version is accessible. Zero manual logging required.
- See who changed what and when
- Access any previous version instantly
- Complete audit trail for compliance
- Immutable record of all actions
- Export audit logs for reporting
Result: Pass audits confidently and reduce audit preparation time by 80%.
Enterprise-Grade Security & Compliance
Built for finance teams that need strong controls without slowing the workflow.
Built for financial compliance from day one
Security and compliance are foundational, not add-ons.
- Role-based access control (RBAC)
- Complete client data isolation
- SOC 2 Type II certified
- GDPR compliant
- Full activity logging and monitoring
- Multi-factor authentication (MFA)
- Encrypted data at rest and in transit
Result: Meet regulatory requirements while giving teams the access they need.
UK compliance ready
Built with UK regulatory requirements in mind.
- Making Tax Digital (MTD) compatible
- Supports UK VAT reporting requirements
- E-invoicing standards compliant
- HMRC-ready record retention (6+ years)
- Peppol network compatible for B2G
- Meets UK B2B, B2G, and B2C e-invoicing standards
Data exports with no lock-in
Export invoices, metadata, and audit history in formats that work for your business.
- CSV and Excel exports (any format)
- PDF archives with metadata
- Real-time auditing and reporting
- Keep data usable for any finance system
Result: No data lock-in. Your data stays usable in any format you need.
What Makes the Platform Different
Not just OCR or AP automation. A complete Invoice Collaboration Platform—automation + collaboration in one workflow that scales with you.
Not just OCR—a complete Invoice Collaboration Platform
Most tools stop at data extraction. We manage the entire invoice lifecycle with automation and collaboration built in.
Upload → Extract → Match → Review → Collaborate → Approve → Export
- Automated where possible, collaborative where needed
- Auditable by default
- Built for both sides of the transaction
One platform for finance teams, operations teams, and suppliers
Finance teams get
- • Automation and control
Operations teams get
- • Visibility and efficiency
Suppliers get
- • Clarity and faster payments
Scales without process changes
No workflow redesign when you grow from 50 to 500 invoices monthly.
- Same interface at any volume
- Performance remains consistent at scale
- Pricing scales reasonably
Growth metric: Customers typically process 3–5x more invoices in year two without adding headcount.
Real-World Impact
Proven outcomes across industries.
90%
reduction in manual data entry
60%
faster approval cycles
5x
faster invoice processing overall
80%
less time spent on queries
95%
fewer duplicate payments
98%
data extraction accuracy
Time savings
- 90% reduction in manual data entry
- 60% faster approval cycles
- 5x faster invoice processing overall
- 80% less time spent on queries
Error reduction
- 95% fewer duplicate payments
- 85% reduction in data entry errors
- 70% fewer supplier disputes
- 98% data extraction accuracy
Team efficiency
- 1 person can manage what previously took 3
- 70% less time spent on AP work
- 50% faster supplier query resolution
Industry-Specific Benefits
Designed to fit real workflows across different sectors.
Professional Services
- • Track project-related expenses accurately
- • Multi-client billing support
- • Detailed cost allocation
Manufacturing
- • Complex PO matching support
- • High invoice volumes handled efficiently
- • Supplier relationship management
Retail & Distribution
- • Seasonal volume spikes handled smoothly
- • Multi-location consolidation
- • Rapid supplier onboarding
Construction
- • Subcontractor invoice management
- • Retention tracking support
- • Project-based costing
The Outcome
When you implement the Invoice Collaboration Platform, every team gets clear wins.
For Finance Teams
- 90% less manual data entry
- Real-time visibility across invoices
- Complete audit trails
- Faster month-end close
For Operations
- Clear approval workflows
- No invoice bottlenecks
- Easy supplier onboarding
- Scalable processes
For Suppliers
- Simple invoice submission
- Clear status visibility
- Fast query resolution
- Predictable payments
For The Business
- 5x faster invoice processing
- Significant cost savings
- Better supplier relationships
- Audit-ready compliance
